Warehouse inventory and fixed asset count is a very important process for any business. Companies must conduct a periodic inventory and match what is in the stores with what is recorded in the books. Companies must also rely on conducting a surprise inventory from time to time without anyone's knowledge to uncover theft and embezzlement committed by one of their employees. Inventory count helps prevent store theft, or at least detect it quickly. Inventory and fixed asset counting ensures that the quantities of goods on hand are consistent with the numbers in the system.
Warehouse inventory count and fixed assets count are the actual and physical verification of the quantities and condition of goods and items kept as inventory in warehouses and stores.
In theory, a company should conduct an inventory count at least once a year.
Inventory counting is a very important and sensitive process and therefore must be well prepared, organized and executed.
Inventory count results and outputs affect most company departments (Finance and Accounts, Sales and Marketing, Purchasing and Purchasing)
Integrated Logistics provides the service of planning, organizing, conducting and implementing the inventory counts in a way that ensures the success of counting operations and ensures obtaining high-quality and reliable results.
Planning and organizing the inventory count by Integrated logistics includes:
+ Providing directions and instructions for conducting an ideal and successful count (pre-count directions, directions during the count, and post-count instructions)
+ Directions and instructions include what should be counted, who is doing the counting, and where the counting should be done (for example, the location to be counted and the counting should be from left to right, from door to door, and from bottom to top)
+ Instructions and guidelines include that, the counted items must be marked with a sticker or marker to ensure that the count is thorough and that no item is missed.
+ Dividing the warehouse into inventory areas or zones based on the number of available inventory count groups, the nature of the goods, and the size of the warehouse.
During the physical inventory counting process, Integrated Logistics Supervisors move around the counting groups to monitor the counting process and to ensure that all inventory and counting instructions and directions are followed.
They will immediately report any deviations observed and will be dealt with and addressed at the same time.
After the actual counting operations are completed, the Integrated logistical will provide a final list of the items that were counted and a report of the discrepancies - if any -
Integrated Logistics will also provide its recommendations to enhance and raise the efficiency of inventory and the necessary controls for this.
In short, conducting inventory counts with Integrated logistics ensures that:
• Knowing whether or not the actual and book quantities of inventory items match.
• Detects internal malpractice and theft (if any).
• Detects memorization and recording errors (manually and electronically)
• Provides an easy and reliable reference for internal and external auditors
• Detects unobserved or unrecorded inventory movements.
• Detects receipt and delivery errors at an early stage.
• Ensures effective controls over inventory management and control.
• Ensures increased confidence in buying and selling decisions.
• Ensures that warehouse operations are not interrupted during inventory -if possible-
• Ensures trust and transparency in results (performed by a neutral third party)
• Ensures reduction in cost and effort.
Inventory count type:
Inventory count can be classified into different types and the most common are annual inventory, continuous inventory and surprise inventory.
1- Annual inventory
All most all companies perform this type of inventory count. This type of inventory count is conducted at or near the end of the fiscal year and before the accounting books are closed. The results of this inventory affect the company's financial and accounting statements.
This type of inventory count is characterized by the following:
- Stopping/blocking all items movements (if possible) during the counting period.
-All the items that are physically present on site during the inventory count period must be counted (wall to wall count)
- Each counting group must include at least one person who has good knowledge of the items to be counted.
- A discrepancy report is generated once the actual counting operations are completed.
- Items that show discrepancies must be recounted by a counting group other than the one that did the first count.
2- Continuous inventory count:
In this type of inventory count randomly selected items are counted over a pre-determined period of time. Can be done on a daily/weekly basis (e.g. 30 random items/day) the focus is always on high-value, fast-moving items. In this type of inventory count, some companies may follow the ABC stock classification. In this classification, the frequency of counting is high for class a, lower for class B and the lowest for class C. In this type of inventory count it must be ensured that the inventory count covers all inventory items in the stock at least once/year. This type of inventory count facilitates early detection of errors and enables corrective/preventive actions to be taken.
3- Sudden inventory count
This type of inventory count is carried out suddenly and without the prior knowledge of any employee at the warehouse. This type of inventory count will be a useful tool in detecting any theft or tampering actions inside the warehouse. It ensures the complete verification of the current situation in the warehouse and knowledge about the existing damages and the validity of all items. The balances of inventory are fully reviewed, and through this inventory count process it is ensured that the incoming and outgoing of these items are recorded first and foremost in the system. It ensure that the inventory balance matches the system balance. In this type of inventory count, randomly selected items or pre-determined (by management) items are counted. This type of inventory count accomplishes the following;
- Reduces the possibility of internal theft from the warehouse.
- It requires warehouse employees to be always ready and alert.
- Focuses on precious, high-value and/or fast-moving items or as determined by the management.
Fixed assets count:
Some companies may require a count of their fixed assets in order to monitor, record, track and control them.
Usually, the basic information of the fixed asset is verified and recorded. This information may be, the location, the building, the floor, the room, the type of asset, the model of the asset, the manufacturer of the asset, the serial number of the asset, the owner of the asset, etc. In some cases, the customer may request specific information be collected and recorded.
.
Warehouse inventory count and fixed assets count are the actual and physical verification of the quantities and condition of goods and items kept as inventory in warehouses and stores.
In theory, a company should conduct an inventory count at least once a year.
Inventory counting is a very important and sensitive process and therefore must be well prepared, organized and executed.
Inventory count results and outputs affect most company departments (Finance and Accounts, Sales and Marketing, Purchasing and Purchasing)
Integrated Logistics provides the service of planning, organizing, conducting and implementing the inventory counts in a way that ensures the success of counting operations and ensures obtaining high-quality and reliable results.
Planning and organizing the inventory count by Integrated logistics includes:
+ Providing directions and instructions for conducting an ideal and successful count (pre-count directions, directions during the count, and post-count instructions)
+ Directions and instructions include what should be counted, who is doing the counting, and where the counting should be done (for example, the location to be counted and the counting should be from left to right, from door to door, and from bottom to top)
+ Instructions and guidelines include that, the counted items must be marked with a sticker or marker to ensure that the count is thorough and that no item is missed.
+ Dividing the warehouse into inventory areas or zones based on the number of available inventory count groups, the nature of the goods, and the size of the warehouse.
During the physical inventory counting process, Integrated Logistics Supervisors move around the counting groups to monitor the counting process and to ensure that all inventory and counting instructions and directions are followed.
They will immediately report any deviations observed and will be dealt with and addressed at the same time.
After the actual counting operations are completed, the Integrated logistical will provide a final list of the items that were counted and a report of the discrepancies - if any -
Integrated Logistics will also provide its recommendations to enhance and raise the efficiency of inventory and the necessary controls for this.
In short, conducting inventory counts with Integrated logistics ensures that:
• Knowing whether or not the actual and book quantities of inventory items match.
• Detects internal malpractice and theft (if any).
• Detects memorization and recording errors (manually and electronically)
• Provides an easy and reliable reference for internal and external auditors
• Detects unobserved or unrecorded inventory movements.
• Detects receipt and delivery errors at an early stage.
• Ensures effective controls over inventory management and control.
• Ensures increased confidence in buying and selling decisions.
• Ensures that warehouse operations are not interrupted during inventory -if possible-
• Ensures trust and transparency in results (performed by a neutral third party)
• Ensures reduction in cost and effort.
Inventory count type:
Inventory count can be classified into different types and the most common are annual inventory, continuous inventory and surprise inventory.
1- Annual inventory
All most all companies perform this type of inventory count. This type of inventory count is conducted at or near the end of the fiscal year and before the accounting books are closed. The results of this inventory affect the company's financial and accounting statements.
This type of inventory count is characterized by the following:
- Stopping/blocking all items movements (if possible) during the counting period.
-All the items that are physically present on site during the inventory count period must be counted (wall to wall count)
- Each counting group must include at least one person who has good knowledge of the items to be counted.
- A discrepancy report is generated once the actual counting operations are completed.
- Items that show discrepancies must be recounted by a counting group other than the one that did the first count.
2- Continuous inventory count:
In this type of inventory count randomly selected items are counted over a pre-determined period of time. Can be done on a daily/weekly basis (e.g. 30 random items/day) the focus is always on high-value, fast-moving items. In this type of inventory count, some companies may follow the ABC stock classification. In this classification, the frequency of counting is high for class a, lower for class B and the lowest for class C. In this type of inventory count it must be ensured that the inventory count covers all inventory items in the stock at least once/year. This type of inventory count facilitates early detection of errors and enables corrective/preventive actions to be taken.
3- Sudden inventory count
This type of inventory count is carried out suddenly and without the prior knowledge of any employee at the warehouse. This type of inventory count will be a useful tool in detecting any theft or tampering actions inside the warehouse. It ensures the complete verification of the current situation in the warehouse and knowledge about the existing damages and the validity of all items. The balances of inventory are fully reviewed, and through this inventory count process it is ensured that the incoming and outgoing of these items are recorded first and foremost in the system. It ensure that the inventory balance matches the system balance. In this type of inventory count, randomly selected items or pre-determined (by management) items are counted. This type of inventory count accomplishes the following;
- Reduces the possibility of internal theft from the warehouse.
- It requires warehouse employees to be always ready and alert.
- Focuses on precious, high-value and/or fast-moving items or as determined by the management.
Fixed assets count:
Some companies may require a count of their fixed assets in order to monitor, record, track and control them.
Usually, the basic information of the fixed asset is verified and recorded. This information may be, the location, the building, the floor, the room, the type of asset, the model of the asset, the manufacturer of the asset, the serial number of the asset, the owner of the asset, etc. In some cases, the customer may request specific information be collected and recorded.
.
Warehouse inventory count and fixed assets count are the actual and physical verification of the quantities and condition of goods and items kept as inventory in warehouses and stores.
In theory, a company should conduct an inventory count at least once a year.
Inventory counting is a very important and sensitive process and therefore must be well prepared, organized and executed.
Inventory count results and outputs affect most company departments (Finance and Accounts, Sales and Marketing, Purchasing and Purchasing)
Integrated Logistics provides the service of planning, organizing, conducting and implementing the inventory counts in a way that ensures the success of counting operations and ensures obtaining high-quality and reliable results.
Planning and organizing the inventory count by Integrated logistics includes:
+ Providing directions and instructions for conducting an ideal and successful count (pre-count directions, directions during the count, and post-count instructions)
+ Directions and instructions include what should be counted, who is doing the counting, and where the counting should be done (for example, the location to be counted and the counting should be from left to right, from door to door, and from bottom to top)
+ Instructions and guidelines include that, the counted items must be marked with a sticker or marker to ensure that the count is thorough and that no item is missed.
+ Dividing the warehouse into inventory areas or zones based on the number of available inventory count groups, the nature of the goods, and the size of the warehouse.
During the physical inventory counting process, Integrated Logistics Supervisors move around the counting groups to monitor the counting process and to ensure that all inventory and counting instructions and directions are followed.
They will immediately report any deviations observed and will be dealt with and addressed at the same time.
After the actual counting operations are completed, the Integrated logistical will provide a final list of the items that were counted and a report of the discrepancies - if any -
Integrated Logistics will also provide its recommendations to enhance and raise the efficiency of inventory and the necessary controls for this.
In short, conducting inventory counts with Integrated logistics ensures that:
• Knowing whether or not the actual and book quantities of inventory items match.
• Detects internal malpractice and theft (if any).
• Detects memorization and recording errors (manually and electronically)
• Provides an easy and reliable reference for internal and external auditors
• Detects unobserved or unrecorded inventory movements.
• Detects receipt and delivery errors at an early stage.
• Ensures effective controls over inventory management and control.
• Ensures increased confidence in buying and selling decisions.
• Ensures that warehouse operations are not interrupted during inventory -if possible-
• Ensures trust and transparency in results (performed by a neutral third party)
• Ensures reduction in cost and effort.
Inventory count type:
Inventory count can be classified into different types and the most common are annual inventory, continuous inventory and surprise inventory.
1- Annual inventory
All most all companies perform this type of inventory count. This type of inventory count is conducted at or near the end of the fiscal year and before the accounting books are closed. The results of this inventory affect the company's financial and accounting statements.
This type of inventory count is characterized by the following:
- Stopping/blocking all items movements (if possible) during the counting period.
-All the items that are physically present on site during the inventory count period must be counted (wall to wall count)
- Each counting group must include at least one person who has good knowledge of the items to be counted.
- A discrepancy report is generated once the actual counting operations are completed.
- Items that show discrepancies must be recounted by a counting group other than the one that did the first count.
2- Continuous inventory count:
In this type of inventory count randomly selected items are counted over a pre-determined period of time. Can be done on a daily/weekly basis (e.g. 30 random items/day) the focus is always on high-value, fast-moving items. In this type of inventory count, some companies may follow the ABC stock classification. In this classification, the frequency of counting is high for class a, lower for class B and the lowest for class C. In this type of inventory count it must be ensured that the inventory count covers all inventory items in the stock at least once/year. This type of inventory count facilitates early detection of errors and enables corrective/preventive actions to be taken.
3- Sudden inventory count
This type of inventory count is carried out suddenly and without the prior knowledge of any employee at the warehouse. This type of inventory count will be a useful tool in detecting any theft or tampering actions inside the warehouse. It ensures the complete verification of the current situation in the warehouse and knowledge about the existing damages and the validity of all items. The balances of inventory are fully reviewed, and through this inventory count process it is ensured that the incoming and outgoing of these items are recorded first and foremost in the system. It ensure that the inventory balance matches the system balance. In this type of inventory count, randomly selected items or pre-determined (by management) items are counted. This type of inventory count accomplishes the following;
- Reduces the possibility of internal theft from the warehouse.
- It requires warehouse employees to be always ready and alert.
- Focuses on precious, high-value and/or fast-moving items or as determined by the management.
Fixed assets count:
Some companies may require a count of their fixed assets in order to monitor, record, track and control them.
Usually, the basic information of the fixed asset is verified and recorded. This information may be, the location, the building, the floor, the room, the type of asset, the model of the asset, the manufacturer of the asset, the serial number of the asset, the owner of the asset, etc. In some cases, the customer may request specific information be collected and recorded.